Monthly Archives: February 2021

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5 essential visitor management features that SmartLobby offers to speed up the visitor check-in.

The current market’s visitor management systems are equipped with modern features to speed up the visitor check-in process. SmartLobby has come up with essential visitor management features to help your business.

Visitors pre-registration:  The pre-register feature allows your visitors, customers, and contractors to be pre-book for their visit before arriving at the office. This to reduce the check-in time and queue at your reception.

Streamline check-in workflow: SmartLobby is a modern visitor management system that is built to customize the check-In process for various visitor types like guests, contractors, and deliveries. Information gathering procedures are changed since the GDPR act was introduced and SmartLobby is fully compliant with the new GDPR requirements. For instance, a delivery person may be required to providing name, contact info, company information, and delivery reference details. etc. as part of the check-in process. Whereas guests are requested to share host details and photo capture to finish their registration process.

Legal forms signing: Visitors to sign documents such as NDA or fire and safety policies and other legal forms are incorporated into the check-in process and this feature allows businesses to improve data security and reduce the personnel at the front desk.

Visitor’s badge customization:  SmartLobby’s visitor management system allows to customize ID to be printed instantly for the check-in process.

Host Notification: SmartLobby automatically sends notifications to the host via email or SMS to inform the host about visitor arrival.

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Paper based visitor management system Vs Digital visitor management system


The evolution of visitor management has transformed to a greater extent from paper sign-in to digital log-in systems. Traditional sign-in procedures must be maintained by a person or receptionist and need to run the visitor log records. Receptionists need to inform the visitor to provide basic information such as the reason for the visit and arrival and leaving time. Though it is an effective way, storing that data and preventing it from getting stolen would not be an easier task. When it comes to the digital visitor management system, managing visitor’s information is much safer, faster, and more manageable than ever before. and it allows organizations to collect data from visitors within no time.

The adoption of Smartlobby will transform the entire reception workplace in a way that visitors can get quick access to the facility by using a badge or Id card that contains all necessary information like personal details, a reason to visit, and the time of their entry and exit. This ultimately speeds up the visitor check-in process and limits the number of typos and errors. The actual benefit of Smartlobby is that your businesses can generate real-time data reporting by using the information stored on our cloud-based servers.

With the help of the Smartlobby visitor management system, visit history is kept in the system meaning that a returning visitor is quickly identified and does not need to spend time re-entering his details. These digitally managed visitor control systems like Smartlobby are becoming adopted extensively all over the world due to their simplicity and ease of use. By speaking of cutting down the managerial costs, this new system will ease up the burden on businesses by reducing staff at kiosk and reception desk.



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Why the reception area is so important?

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It is the first place in your office building that impacts an impression on visitors. A very first impression is so important, and it could be a long-lasting one as the initial point of professional contact. Visitors or business clients whoever, the first thing they can see that is your front office desk and looking for someone’s assistance. So, it is a perfect chance to make your guests feel comfortable and relaxed with a welcoming gesture: which is the reason, many offices invest in their welcome area. SmartLobby can help you to modernize your reception area.

The area where all the key activities carried out such as starting with phone calls, arranging meetings, and obviously receiving visitors and employees. Reception or lobby can speak a lot about your company and business and if it can be seen as a lost opportunity when it is not correctly portrayed, so it is significant that to create the right impression and help develop a relationship.

As an organization, you better understand the importance of creating a first impression on visitors, customers, contractors, and employees. That is where the visitor management system makes a difference to traditional front desk check-in procedures. An advanced modern visitor check-in system developed by SmartLobby will ensure your office streamlines the visitor’s and employee’s check-in process and enhance security and customer experience. Any visitor or client will first concern about their comfort and security at your workplace.










A major percent of businesspeople value how much you are keeping up with advanced technology and they make choices about investing in your company. At this particular concern, so many are end up losing their business because they are not up to date with the technological standards. So, ultimately every office and business must maintain the security standards and value visitor’s comfort. Thus, SmartLobby has come up with an advanced and complete visitor management system that offers visitors tracking and security for your reception area.

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SmartLobby : A better visitor management system for hassle free office environment

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SmartLobby is a software app that enables your office facility to enhance security, functionality, and better customer experience. At times like this, it is a daunting task for businesses to ensure the safe environment of employees and visitors as the pandemic still surges on.

Our SmartLobby application provides a cloud-based visitor management system to streamline the check-in process for visitors. Organizations can be able to collect precise information and retrieve it easier to track, monitor the visitors and employees to ensure your facility safer and secure. This program offers a contactless sign in option which is the touch-free environment for visitor registration at your office reception area. Simply employees or visitors can sign in with the QR code scan through the camera and then register by their own mobile browser.

Along with contactless self-check-in, preregistration SmartLobby offers more features like host notification that alerts the host about the visitor arrival with photo identity and instant print of Id badge for visitors and employees to improve the flow of people at the kiosk. SmartLobby is a better way to optimize your office reception premises to improve customer comfort, safety, and more productivity in your business operations.