Monthly Archives: April 2021

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SmartLobby: An Integrated Visitor Management system

SmartLobby’s visitor management system is a technology-based solution that enhances the visitor experience and reception management. It is a valuable tool for businesses looking to automate their visitor management process. To maximize workplace productivity and reliability, your visitor management system should be able to integrate with other systems in the office building. The automated visitor management software is a safe and secure way to monitor and manage your guests and customers, ensuring that they have a positive experience. Until guests and meeting hosts arrive at reception, the SmartLobby integrated visitor management software provides security and reception staff with information about visitors, so that they can be greeted individually and guided to the appropriate location.

SmartLobby Visitor management system combines these core modules to make up an integrated visitor management system:

Visitor Management Software: This would be the technology behind all operations, ensuring everything works effectively. The system has built to customize the check-In process for various visitor types like guests, contractors, and deliveries. Smartlobby visitor management software can streamline the sign-in process for visitors and contractors that they can quickly self-check-in and out from their mobile at the kiosk. So, it improves the workflow and can generate a better customer experience.

Database: SmartLobby provides a  cloud-based database infrastructure, where all the visitor records and information logs are safely stored. The actual benefit of Smartlobby is that your businesses can generate real-time data reporting by using the information stored on our cloud-based servers.

Visitor Management Hardware: SmartLobby Visitor management is available on the iPad, android tablets, and as a standalone kiosk. SmartLobby provides integration with most Brother label printers. The adoption of Smartlobby will transform the entire reception workplace in a way that visitors can get quick access to the facility by using a badge or Id card that contains all necessary information like personal details, a reason to visit, and the time of their entry and exit. This ultimately speeds up the visitor check-in process and limits the number of typos and errors.

How it works:

Integration of visitor self-registration at your office front desk

Visitors are able to use a tablet to sign in individually at reception. Visitors enter their personal information, such as name and email, address, and the name of the host they are meeting, on a SmartLobby’s self-registration screen for tablets. They could optionally sign an  NDA, Privacy Policy agreement, or any other legal document. The visitor gets a QR code printed on his badge at the end of the registration process, or they receive it on email for fast sign-in or sign-out.

Automated guest arrival notification

The host is notified as soon as the guests arrive. The host receives a notification on their mobile as SMS, email, Slack, or MS Teams as soon as the visitor scans the pass at the checkpoint, reminding them of the building’s entrance ahead of time.

Benefits of integrated visitor management

  • There are many advantages of combining these systems and streamlining the entire entry and sign-in process.
  • With SmartLobby, visitors and staff can sign-in easily.
  • As procedures are streamlined and standardized, the organization will run more effectively, which means receptionists will spend less time handling access requests, and employees and guests will spend less time signing in.
  • The days of wasting hours pulling visitor’s log-in sheets are over; the SmartLobby visitor management system provides real-time data. This not only saves your receptionists time, but it also helps them focus on other tasks that matter the most to your business concentrate on more tasks.