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Standard Office Printers Badge Designer

The Standard Office Printers Badge Designer lets you lay out your own visitor badge instead of using the built-in one. You place text, images, boxes and a QR code on a canvas, drop in placeholders for visitor details, and save the result as a design your locations can print.

Open Badges in the admin dashboard menu, then Open Standard Office Printers Badge Designer — or go straight to the designer.

This page was previously called just "Badge Designer". It now carries the longer name because SmartLobby has a second badge designer, for Brother label printers, and the two produce very different badges. Both are reached from the same Badges menu item. If you had the old #/badge-designer address bookmarked, use the link above instead.

Which designer do I need?

Choosing between the two badge designers A Brother QL or PT label printer at the kiosk uses the Label Printers Badge Designer. An office or home printer using A4 or A6 card stock uses the Standard Office Printers Badge Designer. What will print the badge? Brother QL / PT label printer Sticker badge, printed as the visitor signs in Label Printers Badge Designer Pick a template, add a logo, choose which fields show. No layout to draw — the template is fixed. Any office or home printer A4 / A6 card stock, printed in batches and cut Standard Office Printers Badge Designer Draw the badge freely, drop in visitor placeholders. Download a PDF sheet, or one PDF per visitor.

The short version: if the badge comes out of the Brother printer standing next to your kiosk, you want the Label Printers Badge Designer. If you are printing badges yourself on an office printer — for a conference, an induction day, a batch of contractors expected on Monday — you are in the right place.

Designing a badge

What a badge design is made of A badge canvas holding four kinds of element — text, image, box and QR code — with a properties panel beside it for the selected element. THE CANVAS logo Jane Doe Acme Ltd · Visitor 23 Aug 2026 · 09:14 image text box QR code PROPERTIES OF THE SELECTED ELEMENT Font family, size, bold, italic Colour and alignment Fill, border, corner radius Position, width and height Drag on the canvas to move or resize; the panel edits whatever is selected. Up to 5 designs per account.

Start from Choose a template to clone an existing design, or New design to begin from a blank badge. You can keep up to 5 of your own designs.

For the badge itself you can set a size preset, width and height, and a background colour or background image with a choice of image fit. Onto that you place elements — text, image, box or QR code — and position and resize them by dragging on the canvas.

Each element has properties in the panel beside the canvas:

  • Text — font family, font size, bold, italic, colour, alignment (left, centre, right)
  • Boxes and images — fill, border, border width, corner radius, stroke
  • All elements — position, width and height

Inserting visitor details

Use Insert placeholder to drop a token into a text element. When a badge is printed, each token is replaced with that visitor's details.

How placeholders become visitor details The design holds tokens such as first name and company; when a badge is printed each token is replaced with that visitor's own details. WHAT YOU DESIGN {fna} {lna} {cmp} · {vty} {stt} {una} at print time WHAT THE VISITOR GETS Jane Doe Acme Ltd · Visitor 23 Aug 2026, 09:14 A QR element can take a placeholder as its source, so the code carries the visitor's own details.
GroupPlaceholders
Visitor{fna} first name, {lna} last name, {una} visitor ID, {eml} email, {phn} phone, {cmp} company, {vty} visitor type, {car} car registration, {photoUrl} photo
Event{evt} event type, {stt} start date, {end} end date, {adr} address, {lid} location, {rsn} reason

A QR code element can also take a placeholder as its source, so the code encodes the visitor's own details.

{photoUrl} is what puts the visitor's photo on the badge. If your account does not collect visitor photos, a design using it will print without one — so either enable photos or leave that element out.

Printing

The two ways badges come out Either one PDF holding several badges per sheet with cut marks, or a zip containing one single-badge PDF per visitor. SINGLE PDF, SEVERAL BADGES PER SHEET Jane Doe Sam Patel Amina Diallo Tom Yang Print on card, cut along the dashed marks. 1, 2, 4, 6 or 8 per page. ZIP OF ONE-BADGE PDFS badge-1.pdf, badge-2.pdf, … One file per visitor, zipped. Handy for printing on demand. Both are produced from the People page.

Designs made here are for standard paper and card printers. They are not intended for Brother label printers, which have their own fixed layout — see Label Printers Badge Designer for that artwork, and Printing for connecting the label printer itself.

You can print badges for everyone matching a search from the People page: run your search, open the Badges drawer, choose a design, and generate either a single multi-up PDF or a zip of one PDF per badge.

Good to know

Choose your account's default design deliberately. Badge printing from the People page and from the kiosk uses the account default, and not every design includes a photo — if you switch the default to a design without {photoUrl}, printed badges stop showing photos with no other warning.

Preview as you go. The designer renders the badge with sample values so you can see how a long company name or a missing field will look before you commit a design.

Updated On August 23, 2026